This privacy notice is designed to ensure transparency about how Ferndeare uses your personal data. It sets out your right to be informed of what personal data (if any) is held; how it is held; the retention period; the means of disposal and your rights under the General Data Protection Regulations (GDPR).  Ferndearle will never pass on your information to other parties outside of our organisation for commercial reasons.  It is unlikely that you will contact us via our website to pass on any information that may need to be shared outside of our company; if however, this does occur, then we will first seek your consent.CookiesThis website uses small files which are known as ‘cookies’.  These files are placed onto your computer when you use our site.  What do we do with your data?

  • the purpose of the cookies are to remember any notifications that we have already sent you so that you are not notified again and secondly;
  • to obtain information about how users use our website;
  • before a cookie is stored on your computer you will be alerted by a message on our site;
  • you will not be identified in any way via cookies from our website.

Using our Website to contact usThere are four ways in which you may contact us via our website which include:Send us an email formUsing the Contact Details ProvidedRegistered Company Postal AddressJob Application Forms Send us an email formYou will reach this form via the ‘Contact Us’ link and this asks for:

  • Your Name
  • Your Email Address
  • Your Phone Number
  • A space to leave your message

What do we do with your data?

  • We do not store your data unless the subject matter deems it necessary such as to contact you at a later date whilst we find out information applicable to your enquiry. 
  • In any event, we will not store your information without first asking for your consent to do so at which point we will inform you how your personal information will be stored, used and the retention period.
  • Your personal information will not be revealed to any person outside of our organisation.  It may however be passed to another person(s) in our organisation if they are the one(s) applicable to answering your query.
  • We will only use your personal details to contact you.
  • If the subject matter reveals any content that may need to be shared with an organisation outside of Ferndearle, we will first seek your consent.
  • The disposal means of any information that has been stored with your consent is secure and is via shredding.

Using the Contact Details ProvidedThe website gives a phone number and email addresses to contact personnel and the referral director; what do we do with any information obtained?

  • If you make a call we will not store your details unless we ask for permission at which point we will state the reason why, for how long and how they will be stored.  We will not share your details with any organisation outside of Ferndearle, without seeking your permission.  We may share with other parts of our organisation if the enquiry is applicable to them.
  • If you send an email, we will not store your information unless we seek consent at which point we will say why, for how long, and how it will be stored.   Information will not be shared outside our organisation without seeking consent.  Information will be shared within our organisation if the subject matter is applicable to others.
  • The disposal means of any information that has been stored with your consent is secure and is via shredding.

Using the Registered Company Postal AddressIf you use the registered company address to post information to us, the same principles as those outlined above are in place.Job Application FormsThis form asks for the following information:

  • personal information (including: name, address, telephone number, national insurance number or for school staff, teacher number);
  • driving license details, convictions/cautions, accident details;
  • special categories of data including characteristics information such as gender, age, ethnic group;
  • work history (such as start dates, hours worked, post, roles and salary information); 
  • work absence information (such as number of absences and reasons);
  • qualifications (and, for teaching staff where relevant, subjects taught);
  • relevant medical information;
  • history of training;
  • history of any disciplinary actions or criminal convictions;

What do we do with your personal information?

  • we will use your information to contact you and to assess whether we wish to short list you for a job interview;
  • we will not share your information outside of the organisation;
  • we will share your information with colleagues in house (on a needs to know basis) and only with person(s) who are involved in recruitment;
  • your information will be stored in a secure cabinet until such time that it is no longer required.  If you are not shortlisted, you will be notified of this and will also be informed that your application and hence your personal data will be shredded immediately;
  • if you are invited to interview, your application will be used during the interview in order to obtain any information or clarification applicable to the post that you are applying for;
  • if you are not successful following the interview, you will be notified of this and also informed that your application and hence your personal data will be shredded immediately.  If however personnel feel that you may be successful in the future, they may seek your consent to keep your details.  If this is the case, your details will be stored in a secure cabinet and retained for six months;
  • if you are successful in obtaining a position at Ferndearle, your details will be retained for 15 years after the last day of employment which is in line with the Children’s Homes Regulations.

Your Rights under the General Data Protection LegislationYou have a right to access, rectify or delete any personal information that we hold.  In order to exercise any of these rights, you should send an email to our Data Protection Officer stating clearly what data you wish to access, rectify or have disposed of.  You should use the email address:  Krista@ferndearle.co.uk For a full in-depth description of your rights under the GDPR, you should visit the Information Commissioner’s website at the address outlined below.You should make your request in writing stating clearly what data your request is in connection with.  If you are looking to correct data that we hold that you feel is inaccurate you should state clearly what is inaccurate, why and what the correct data is.You also have the right to:

  • claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us by contacting The Data Protection Officer, contact details outlined above.

Right to Complain to Supervisory Authority

You also have a right to complain to The Information Commissioner’s Office (ICO) if you are concerned with any aspect of how we are collecting, using or handling your personal information.

Information Commissioner’s Office may be contacted at https://ico.org.uk/concerns/

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